If You are Planning for Office Relocation, Must Read!!

Relocation of any kind is really hectic job. One has to be prepared for this process well in advance. It takes on nerves of every single person related to it. When it comes to office relocation time and perfection plays vital aspect in relocating goods as every organization would like to do the shifting without wasting unnecessary time as time wasted directly affects the productivity of the firm.

office relocation services

So if you are planning for office relocation then following vital points must be kept in mind:

  1. Speak to the office staff: Before planning for office relocation it is vital you take your office staff viz. workers, union members, employees, department heads, board members to confidence. Convey them the dates and place of move and then make sure that no member in the office is directly or indirectly troubled or get affected by the office move.
  2. Planning: Next important thing is to have a massive plan. For smooth office move it is advisable to plan at least two to three months ahead of the move date. Chalk out project plan in print and co ordinate your staff and others involved in the process accordingly. Also planning involves measuring the new office space and ordering new furniture if old does not fit in and simultaneously dispose of the old that are not to be relocated.
  3. Furniture and Inventory: Relocating office involves lot of inventory and furniture; many of them are delicate and vital in the office process – Computer devices, printers, desks, tables, chairs, fax machines etc. It is advisable that electronic items should be packed separately and other small but vital items like pen drives, files, accounting books and other documents that are related to government departments should be packed with great care as any damage to these will have adverse effect on the work of the firm. It is advised that certain documents like bank statements, cheque books, government files and other important documents should be relocated on your own, without relying any third party.
  4. Clearing all the bills of old office: Before shifting to new location it is professionally viable to clear out all the bills of the old office – telephone, internet, electricity bills, rentals if any etc.
  5. Preparing the base for start of work in new location: While winding up office in old location one needs to simultaneously prepare the base for new start. Providing new connection of electricity, telephone internet and such other things that are vital for office work should be arranged concurrently so that not much time is wasted while settling in new office.
  6. Look out for any important project: Look out for any important project that is left incomplete and is to be completed within the stipulated period of time. If the completion of project could not be postponed then plan the relocation after its completion so that you can concentrate on the shifting spree without any tension and also your client will not complaint for delay in project.
  7. Server room: While planning for new office you also take into account the requirement of space to locate your servers, switches and firewall. Based on type and number of servers you have you will be required to take into account certain environmental factors like cooling, noise, space, ventilation etc.
  8. Hire Relocation Company: If you are planning to transpire the office move on your own; then think again as it requires scientific and professional approach in planning the move and this can be incorporated only with experience and expertise. So hire experienced relocation Company that will conduct your office relocation work smoothly and without wasting much of your productive work time.

What Factors that Affects your Packing and Moving Cost?

Relocation comes with loads of responsibilities and expenses. Responsibilities involved proper and innovative packing of goods so that they reach the destination safely and expenses involve relocation costs that include packing and moving costs.

The cost of shifting depends on many factors viz. place where the goods are to be transported, type of goods, quantum of goods etc.

Packing and unpacking services

Among all the costs packing and moving costs make up for the major costs bracket and the factors affecting these costs are:

1. Distance: The farther the move, the more one is likely to spend. So distance is vital and foremost factor that any relocation company will consider while billing you with the cost of moving. Many professional moving companies bill by the hour for short moves and by the weight for longer distances. If you opt for truck rental companies they normally charge you with flat daily rate adding to it; per –mile fee.

2. Packing supplies: The type of packing materials used by the company while relocation is another factor that is vital when taking into account the relocation costs. Packing supplies depends on the type of goods that are to be relocated; the place where the new destination is located. Say for e.g. if the goods are to be shifted to hilly area then they are required to be packed using robust packing methods as the roads in hilly region are normally rough and strong packing will enable safe delivery of goods. Strong and state of art packing materials tend to elevate the cost of shifting.

3. Weight and quantity of items: Professional moving company will estimate the weight of the items that includes everything from furniture to electronic items and use this aspect in determining the cost of relocation and billing the client. The more the goods, the more you have to shell out the money. And in you are handling the move yourself the quantity of things determines the size of the truck – the bigger truck will normally costs more rent.

4. Other considerations: Other considerations like the place to where you are shifting, costs of fuel and labor, other costs related to transport like toll charges, warehouse costs etc. also are the major factors that affect the relocation costs. Like if you are moving to metro areas or big city expect high costs as cost of fuel and labor are high in these areas. Also season also decides the cost of shifting as summer moves tend to be a bit costly than relocation done in off peak season as many tend to shift during summer because of long school vacation of kids.

5. Type of materials: The type of materials that are to be relocated also determines the costs. High value special items e.g. pianos, artworks, costly paintings and are to be shifted with extra care and caution. In fact they need special attention so that they are shifting safely to the destination. Cost of relocating these materials is comparatively higher as risk involved is more and care taken is higher.

6. Time period of relocation: How fast you want to move your goods also determines the costs. If you want to done and dusted in one day then more crew members need to be employed and thus more the costs involved in relocation.

All the above factors affect packing and moving costs while relocating the goods and based on these factors in case your hire professional company they will bill you considering these factors.

Want an easy Office relocation, Read this!

Relocating your office is certainly no easy act for sure. One has to see that the office work is not forfeited when the shifting spree is being transpired. A lot has to be taken into consideration for office relocation.
This challenging task is best materialized when scientific relocation services are implemented. Simple and easy shifting process will ensure that your relocation of the office is a cake walk activity.

office shifting

Any professional packing and moving company ensures that client is satisfied to the full extent and speedy and reasonable service is tabled to them.

It follows its professional and state of art relocation methods which are:

  • Packing & Wrapping the office goods in a professional way so that even the smallest thing reaches the destination point safely and in one piece.
  • Office has lots of office stationery, important files and other things and relocating them requires proper planning before start. Relocating company must prepare check list of the things to be done and then has to follow for transpiring smooth official shifting.
  • Transportation has to be chosen carefully based on the destination and the goods that are to be loaded. Experienced and professional shifting managers will corner the perfect medium of transport so that all your office goods reach the destination point safely.
  • Providing good and spacious storage option for both short and long period as the case may be
  • Insurance and scientific packing of goods is vital. Office furniture like desks, computer peripherals, printers and other electronic goods are required to be packed in such a manner that there occurs no damage to them in the transit. Company that follows innovative and modern packing methods will pack your official goods in such a manner that they is not affected by harsh weather or any other transport issues. For packing of electronic items special cartons and packing materials must be used and all the items are to be kept in the transport in the organized manner so that goods does not get damaged while in transit.
  • Office relocation requires packing and transporting of every single article and thus delicate and brittle articles require proper care and caution and has to be packed and arranged using scientific packing methods that meet every safety norm so that goods reach the destination safely.
  • Office relocation demands that things are put to place without wasting any time as more time wasted will have after effect on the work. So it is better for the company to make notes of the place before the start of shifting process. A team of experienced professionals have collect fair idea of the location and the whole process so that there is no last minute tension or other issues springing up.
  • The packing managers and experts coordinate with the department heads and managers so that the entire process of shifting is synchronized and then determine a schedule system that will avoid unnecessary disruptions. This is done by crafting proper logistics planning, dismantling and crating of furniture, fixtures and equipment, site preparation, floor planning and set ups.Office relocation demands that things are put in proper place within a stipulated time period as every company wants to finish off with the relocation spree as early as possible as they can start up with their routine work in time. So time plays a vital role in this relocation activity and an experienced relocation Company follows all the aforesaid norms of safety and time so that your office relocation is materialized easily and smoothly.